KCTE
Kotebe College of Teacher Education
1959 - 2007

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Registrar Office

1. The Registrar office shall have the following duties and responsibilities;
   1. To prepare student registration forms, student lists and schedules for the registration.
   2. To register students according to the prepared plan of the college.
   3. To keep academic records of students appropriately and systematically.
   4. To prepare and compile course catalogues in collaboration with the Academic and Research Vice Dean.
   5. To receive admission applications and process them properly in collaboration with the division coordinators and academic departments.
   6.     To prepare the lists of prospective graduates and submit them to the academic commission.
   7. To prepare lists of students for those offices and staff members who need them.
   8.    To prepare degrees, diplomas, certificates, transcripts, grade reports and prizes to  be issued by the college.
   9. To prepare academic calendars of regular program for approval by the academic commission.
   10. To improve and automate the record keeping  system of the office
   11. To offer improved and efficient service to all its service seekers.
   12. To prepare pertinent statistical information and submit them to the Academic and Research Vice Dean and the planning and programming section.
   13. To prepare and submit quarterly, annual and other reports to the Academic and Research Vice Dean.
   14. To issue report cards every semester to the students of the different departments.
   15. To perform other duties given to it by the Academic and Research Vice Dean.
2. The Registrar office shall be headed by the Registrar and a Deputy Registrar.
3. The Registrar shall be an Academic Staff Member and shall be appointed by the Academic Commission from two nominees recommended by the Dean.
4. The Registrar shall have a minimum of Second degree and shall have at least the rank of lectureship.
5. The Registrar shall be accountable to the Academic and Research Vice Dean and shall have the following powers and duties;
   1. To ensure that all the duties and responsibilities of the office are properly implemented.
   2. To prepare and submit the plan of the activities of the office to the Academic and Research Vice Dean and to implement the same upon approval.
   3. To Manage the human and material resources of the office efficiently and economically.
   4. To ensure that every facility, materials and other resources that the college could provide are made available for the work and that they are properly put into use.
   5. To continuously review the works of the office, come up with new ideas and improvements and implement them upon approval.
   6. To prepare procedure manuals and directives that can facilitate the works of the office and implement them after approval.
   7. To ensure that the office offers improved services to all its service seekers.
   8. To prepare and submit quarterly, annual and other reports including statistical information to the Academic and Research Vice Dean.
   9. To perform other duties that may be given to him/her by the Academic and Research Vice Dean.
6. The Deputy Registrar shall be appointed by the Dean of the college from among the academic staff member and shall be accountable to the Registrar.  He/She shall have at least the rank of a lecturer.
1. The Deputy Registrar shall have the duty to support the Registrar and to represent him/her in the event of his/her absence.  He/She shall also perform every duty given to him/her by the Registrar.
2. The terms of office for the Registrar and the Deputy shall be three years.